Graham Mayor

... helping to ease the lives of Microsoft Word users.

Many people access the material from this web site daily. Most just take what they want and run. That's OK, provided they are not selling on the material as their own; however if your productivity gains from the material you have used, a donation from the money you have saved would help to ensure the continued availability of this resource. Click the appropriate button above to access PayPal.

Insert comments from a pre-configured list

The thinking behind this add-in is described in the column to the right. The result is a simple add-in that those who review the work of others can use to compile a list of their frequently used comments and insert them at the cursor position with the minimum of effort, and without the need to remember autocorrect shortcut keys.

As with the other add-ins available from this site, it is presented as a Word template (compatible with Word versions 2007-2016) and is supplied in zipped format. The zip container also contains a self extracting zip file which will attempt to install the add-in the default Word startup folder. If you have not changed the preferred startup folder it can be located (in English language versions of Windows) by typing


in the Windows Explorer Address bar and pressing Enter.

You can download the template using the link at the bottom of this column - but take a moment to read through the page first.

When installed, the add-in displays a control group and a single control button on the Word Ribbon Review tab, next to the existing Comments Group as shown below:

The template comes with a handful of example comments, but users will want to include, or replace these comments, with their own comments. See the section 'Editing the comments list' below

Use of the add-in is simplicity itself. Insert the cursor where you wish to make the comment (or select the text to be commented upon) and click the button on the review tab. The following dialog is displayed, which lists the comments from the table. The '?' buttons provide context sensitive help.

Select the required comment and double click to insert the comment'. The userform will remain displayed to permit further commenting without the need to redisplay the form.

Editing the comments list

The list may be edited directly from the userform by selecting the Edit Comments tab:

The comments are listed in a text box with each comment separated by a paragraph break. You may change or delete any of the listed items and/or add your own comments. Clicking 'Update Comments' will write the changes to the table. 'Cancel Changes' cancels any changes you made since you last clicked 'Update Comments'.

The table may also be edited directly. In order to do this the template must be opened in Word either by right clicking from Windows Explorer and selecting 'Open', or by opening the template from within Word. This will display the document section of the template as shown below:

The document header should not be edited, but you may edit the table. As shown in the table header, each comment must be on a new line. Tab out of the last cell to add another row.

Do not leave empty rows in the table

On completion save and close the template. The changes will be instantly available to the add-in.

The table is formatted with the 'No Proofing' option so is not going to flag your spelling errors by default. You can change that and apply your preferred proofing language if you wish.

- Click here to download the add-in



 Custom Comments

Recently I contributed to a Word forum thread where someone wanted to be able to insert preconfigured and regularly used comments. The suggestion I made, while simple enough, required some VBA knowledge and as a result the person preferred a simpler approach.

It therefore occurred to me that people who spend their time reviewing the documents of others, especially educators, might appreciate such a function if the work was done for them, so to that end I have created the relatively simple add-in featured on this page.