Graham Mayor

... helping to ease the lives of Microsoft Word users.

Many people access the material from this web site daily. Most just take what they want and run. That's OK, provided they are not selling on the material as their own; however if your productivity gains from the material you have used, a donation from the money you have saved would help to ensure the continued availability of this resource. Click the appropriate button above to access PayPal.

Maintain a Set of Documents to Open at Once

This add-in was inspired by a request in a Microsoft user forum for a function to allow a set of documents to be opened. That of itself is easy enough to achieve, but this add-in expands on that premise to include all the back room tasks associated with maintaining and using such a list.

The list itself is stored in a text file 'WordOpenDocs.ini' stored in the user's 'My Documents' folder. The add-in will create that file if not present and remove it when it is no longer used. While you can edit the text file in a text editor, it is recommended that you use the dialog to make changes.

When correctly installed the add-in will place a button group at the right end of the Home tab of the Word ribbon:


The group comprises three buttons. The first two operate the opening and closing of the documents, the third opens a drop down list where you will find buttons to add documents to and remove them from list. There is a button to edit the list and a button to reset the defaults, including removal of the entire list.

Using the functions couldn't be simpler. If you have a document open and click 'Save to Doc List' that document's name and path are added to the list (if they are not already present). Similarly clicking 'Remove from Doc List' will remove the document from the list, if it is present in the list.

'Edit Doc List' is simply a means whereby the list of files is displayed with the option to remove any (or all) documents from that list, by means of a userform shown below. The userform also provides the option to select a file (or files) from the Windows filing system to add to the list.

While the full document name including the path where it is filed is stored, only the document name, without the path, is displayed in the dialog. When an items are selected the label at the top of the form changes  and the 'Update List' button becomes available.

See also the complementary add-in that will save the open documents and restore them when Word is next started.

- Click here to download the add-in

 

 

 Open Documents

Some Word users frequently work with the same set of documents open. The purpose of this add-in is to maintain a list of such documents which may all be opened (and subsequently saved and closed) together when working on a particular project.